Whether you are hosting a special celebration for a small intimate group or an elaborate affair we can help you from start to finish or anywhere in between; you choose. Cynthia Fontan Wedding & Event Planners prides itself in being a small hands-on business paying special attention to one event at a time. We offer a selection of ala carte services or packages designed to bring a balance between you and your desires while “keepin’ it real” with your budget. Best of all, we plan your event around your schedule offering face to face meetings at your convenience and at your location of choice (home, work, parent’s home, etc.).

Available Service Packages:

“Be Your Own Boss” Event Planning Coaching Sessions

Our “Be Your Own Boss” coaching sessions are individually designed for those who know exactly what they want in their wedding or event and demand the hands on experience of planning the event themselves, but may be a little overwhelmed or just need some direction in getting started. Our sessions offer experienced and knowledgeable insight, tricks of the trade, and guidance into how to best accomplish your goals. We will provide vendor referrals, budget reviews and trouble-shooting. Let us show you how to have the best event possible and turn your ideas into reality. Each coaching session is personalized and planned according to your need and stage of the planning process. As a general service we cover the following topics:

“Part-time Administrative Assistant”

This assistance is perfect for those who desire to plan their own wedding but need some direction and recommendations to get started.

Your Administrative Assistant will provide you with etiquette issues and basic planning techniques, creation of custom budget and monthly planning calendar, referrals to vendors, and provide a sample template document for managing your vendor categories: Ceremony/reception sites, Ceremony/Reception Music, Photographers, Videographers, Florists, Bakers, Transportation, Caterers, Invitations, and one miscellaneous of your choice. Our Part-time Administrative Assistant can work with you in person and / or over the phone for your convenience during your first month of planning. This service option is available in the New York Metro area. Rates for this option start at $300 for 1 month of unlimited phone calls and emails, and 2 one hour face-to-face sessions at the start of your planning stage. Additional time is estimated at $100 per hour. Please contact us for more detailed price quotes.

“Ultimate Executive Assistant”

Perfect for busy couples, hosts or hostess or those from out-of-town who need help getting started. Our Ultimate Executive Assistant will provide administrative services to help you get organized. This includes developing and managing your a guest list; choosing and sending invitations; tracking responses and acting as liaison to out-of-town guests; providing recommendations for accommodations, transportation, and travel; recommending a travel agent and work with them to ensure that guests arrive on time. We will also assist in what most couples find the most challenging of all tasks, The Seating Chart! Other services provide in this package include the basics: Design ideas & etiquette advice; Custom wedding budget and monthly planning calendar; Recommendations or unique ceremony and reception sites; Recommendation of vendors based on your style & budget; A detailed timeline for vendors, and wedding party & family. This service option is available in the New York Metro area. Rates for this option start at $1,200. Please contact us for more detailed price quotes. The Wedding/Event Day Associate package can be added at any time at a discounted rate.

“Absolute Weekend Assistant”

Out-of-town guests are sure to remember their weekend get-a-way to New York with your event at the center of the excitement. Treat them to all that NYC has to offer with a full weekend of activities.

We will help you plan, coordinate, and manage activities that are unique to the New York experience like: A Yankees game, Broadway Shows, Shopping tours, and a Central Park carriage ride. We’ll plan special events for your guests like a museum tour, rooftop rehearsal dinner, or an after-wedding brunch. We can arrange out-of-town guest accommodations and transportation and provide custom welcome packages including a welcome letter, weekend itinerary, and money saving coupon booklets. Our Absolute Weekend Assistant will be hands on every step of the way! This service option is available in the New York Metro area and rates begin at $1,500. Please contact us for more detailed price quotes.

“Wedding / Event Day Associate”

This service is ideal for those who have planned almost every aspect of their event and deserve to enjoy their day without worry. Our Wedding/Event Day Associate will pull together every detail as it gets closer to the big day. We will orchestrate the rehearsal, ceremony and reception and ensure that all your little details are complete so that you and your guests can sit back and relax. You will feel confident in knowing that your well designed plans will come together seamlessly. Our Associate will be on-site to coordinate the day’s events like the rehearsal, ceremony and reception; will be the liaison between you and your vendors and the wedding party; will develop a detailed timeline for vendors and wedding party; and make final contract reviews and confirm vendors prior to the event. This service option is available in the New York Metro area. Rates for this option start at $1,750. Please contact us for more detailed price quotes.

“Full Production Executive Assistant”

Today’s couples and their families have busy and demanding lives, our Full Production Executive Assistant will help you with as much or as little as you desire from the begging to the execution of your event. Remember, planning even the smallest celebration requires focused attention to detail which can be overwhelming and time-consuming. We will help guide you through the intricate details so that you can have a stress free time and enjoy the planning process.

Services include all tasks offered in the Wedding/Event Day Assistant package in addition to: Unlimited consultation hours; Design ideas & etiquette advice; Development of custom wedding budget and monthly planning calendar; Suggestion of unique and traditional ceremony and reception sites; Recommendation of vendors based on your style & budget; Scheduling of vendor meetings and accompanying to meetings; Review and negotiation of contracts; Arrangement of out-of-town guest accommodations & transportation; And much, much more… This service option is available in the New York Metro area. Rates for this option start at $2,500. Please contact us for more detailed price quotes.

“Day-off Personal Assistant” Service

This option offers you peace of mind on your actual event day. Our team will manage your big day and all or any of the events leading up to it like the rehearsal, the dinner, and the day after brunch. We can get involved a month before or as little as 2 weeks in advance to get familiar with your needs, your vendors, location, and intricate details. This service option is available in the New York Metro area and rates begin at $1,350. Please contact us for more detailed price quotes.

Are you a bridal consultant or event planner?

As a fellow bridal consultant and event planner Cynthia has a special offer for industry professionals and members of the Association of Bridal Consultants. Just give her a call at 848-203-3668 or send her an email at cynthiaevents@aol.com expressing your interest and receive details on selected discounts for your clients.

Why should you hire us as your professional event planner?
There are many reasons to hire a professional event planner. First and foremost, our goal (like other event planners) is to save you time and money we do this by sharing tricks of the trade that you many not otherwise know about. More importantly, with us you will also get: Organization- a timeline will be prepared so that deadlines are met and every aspect of your wedding is well coordinated; Peace of mind - wedding details will be taken care of so that you can relax and be stress free; Support- your wedding is organized from idea to achievement and nothing will be overlooked or forgotten; Inspiration - to maximize the potential of your wedding, advise on etiquette and traditions, ideas and suggestions will be offered for your approval. The final decision is always yours; Collaboration – your ideas, desires and goals will be developed to create a memorable celebration; and Security -- vendors' references, licenses, insurance certificates and business ratings within their profession will be thoroughly checked. Event planning clients will get a special discount code to save money and earn free gifts on our ShopModernHostess.com store.